How to Write a Complaint Letter About a Job Interview

How to Write a Complaint Letter About a Job Interview

Writing a complaint letter about a job interview can be difficult; however, if you are sure that you were treated unfairly during the process, then expressing your dissatisfaction is necessary. Here are a few steps to ensure your complaint letter is crafted thoughtfully and accurately.

Step 1: Collect Evidence

Gather any documents or supporting evidence that will help you to explain why you think the job interview process was unfair. This may include emails, notes, texts, or any other forms of communication that speaks to the issue you have with the employer.

Step 2: Determine Your Objective

Think about what outcome you desire from writing the complaint letter. Your purpose could be to explain the issue you experienced, to request an explanation, or to schedule a follow-up interview. This will help you to decide how to structure your letter.

Step 3: Identify The Letter Recipient

Resist the temptation to address the letter to the interviewer. You should attempt to locate the head of human resources or the department responsible for interviewing prospective employees. Speak to the staff in charge of hiring first to clarify the name of the appropriate recipient. If you can’t make contact, you should address your letter to the hiring manager.

Step 4: Draft The Letter

Organize your letter to ensure the recipient understands your complaint and that it is clear and concise. There are certain elements you should include in your letter:

• Introductory paragraph: Explain who you are, when the events took place, and why you are writing.
• Description of events: Detail the events that transpired and why you feel they were unjust.
• Requested outcome: Present your desired outcome, like a response to your complaint or another job interview, concisely.
• Conclusion: End your complaint letter with a closing sentence.

Step 5: Format Your Letter

You should use a formal letter format and use formal language. Use a business letter format and write in the third-person. Keep your letter brief, and avoid addressing any other issues unrelated to your complaint.

Step 6: Carefully Review and Send Your Letter

Priorto submitting your letter, read it multiple times to ensure accuracy. Make sure all the facts you have provided are correct. You may want to have another person review it for clarity and grammar. Once you are sure that your complaint letter is precise and worded appropriately, you can send it.